ProEnglishGuide.info - Learn English Effectively

English email writing is a critical skill for Pakistani professionals working in offices, companies, multinational firms, and freelance platforms. Many people know English but still struggle to write professional emails because of direct Urdu translation, incorrect tone, or outdated expressions. This guide provides clear email writing rules and ready-to-use English email examples specifically for Pakistani professionals.

Why Pakistani Professionals Struggle with English Emails

Direct translation from Urdu
Over-formal or outdated phrases
Incorrect email structure
Lack of professional tone

Important: A poorly written email can damage your professional image, even if your work quality is high.

Basic Structure of a Professional English Email

Part	Purpose
Subject	Clear reason for writing
Greeting	Polite opening
Body	Main message
Closing	Polite ending
Signature	Your name & designation

Email Example 1: Formal Office Email

Subject: Project Update

Dear Sir,

I hope you are doing well. I am writing to update you on the current status of the project. The assigned tasks have been completed, and the report will be shared by tomorrow.

Please let me know if you need any further information.

Best regards,
Ali Khan
Project Coordinator

Email Example 2: Request Email

Subject: Request for Leave on 25 November

Dear Manager,

I hope you are doing well. I would like to request leave on 25 November due to a personal matter. I will ensure that all responsibilities are managed in advance.

Thank you for your consideration.

Kind regards,
Ahmed Raza

Email Example 3: Follow-Up Email

Subject: Follow-Up on Previous Email

Dear Sir,

I hope this email finds you well. I am following up on my previous email regarding the meeting schedule. I would appreciate an update at your convenience.

Thank you.

Best regards,
Sara Ali

Email Example 4: Complaint Email (Professional Tone)

Subject: Issue with Internet Service

Dear Support Team,

I hope you are doing well. I would like to report an issue with our internet service, which has been unstable for the past two days. Kindly look into the matter and resolve it at the earliest.

Thank you for your support.

Sincerely,
Usman Malik

Email Example 5: Job-Related Email

Subject: Application for Marketing Executive Position

Dear Hiring Manager,

I am writing to apply for the position of Marketing Executive at your organization. Please find my resume attached for your review. I look forward to the opportunity to discuss my application further.

Sincerely,
Hassan Ahmed

Common Email Mistakes Pakistani Professionals Make

Incorrect	Correct
Respected Sir	Dear Sir
Kindly do the needful	Please take the necessary action
I am waiting your reply	I am waiting for your reply
Revert back	Please reply

Professional Rule: Simple and polite English sounds more professional than complex language.

Useful Email Phrases for Pakistani Professionals

Situation	Professional Phrase
Starting email	I hope you are doing well.
Making request	I would like to request...
Ending email	Looking forward to your response.
Apology	Please accept my apologies for the inconvenience.

How to Improve English Email Writing Skills

Read professional emails daily
Use short and clear sentences
Avoid emotional or informal language
Proofread before sending

Final Advice

Professional email writing is not about fancy English — it is about clarity, politeness, and structure. By using the examples and phrases in this guide, Pakistani professionals can write confident, effective, and professional English emails in any workplace.

Master Professional Email Writing

English Email Writing Examples for Pakistani Professionals